RESEARCH PROGRAM

Current Grantees

Grant Reports

Grant reports offer the opportunity to learn from grantees’ successes and challenges and provide valuable context to refine Foundation grantmaking.

The Foundation requires all grantees to submit annual progress reports for the duration of the grant. The Foundation requires a final report only after the project is completed, usually when grant award goals have been met and all monies expended. Each report contains a narrative summary and a financial accounting of grant fund expenditures. Foundation staff carefully reviews information in the grant reports and may request additional information from the grantee.

All grant reports must be submitted by the designated institutional liaison through the online Grantee Portal. Reports submitted by other personnel will not be accepted.

Reporting Schedule

Date of Grant Award

Due Date

June

June 30 at 4:30pm (PT)

December

December 31 at 4:30pm (PT)

If the due date falls on a weekend, the deadline is extended to 4:30pm (PT) on the following Monday.

Grantee Portal

All grant reports must be submitted by the institutional liaison through online Grantee Portal. Liaisons will receive access to and instructions for completing the forms eight weeks in advance of the due date via an email reminder. Instructions on how to share the contents of the requirement with key personnel are included within the portal.

To access reporting requirements, log into the Grantee Portal, then click on the ‘Requirements’ tab located on the top left-hand corner.

Portal Access

For liaisons accessing the grant reporting portal

For technical assistance, please email

portalhelp@wmkeck.org

For all program related questions contact:

research@wmkeck.org

When to Contact the Foundation

The Foundation encourages grantees to contact the appropriate program with any questions or concerns. Grantees must contact the Foundation during the course of the grant should significant programmatic or financial events affect their expected progress. Examples include:

Change in Scope or Key Personnel

Contact the Foundation immediately should the grantee:

Changes to the Approved Grant Budget

Written Foundation approval is required before making alterations to the approved grant budget totaling 10% or more in any budget category. These requests may be submitted at any time during the course of the grant through the institution’s liaison. Contact the appropriate program coordinator or research@wmkeck.org. An email will be sent notifying that the Budget Reallocation Request form is active in the grantee portal.

We will not accept Budget Reallocation Request forms submitted by personnel other than the designated institutional liaison. Instructions on how to share the contents of the requirement with Project Investigators or key personnel are included within the portal.

No Cost Extensions

We understand that researchers may encounter unexpected delays during the course of a project. Grantees should request a no-cost extension if the project team finds that all funds will not be spent and/or all project goals and activities will not be completed by the end date of the project as proposed in the grant application.

Requests for no cost extension must be submitted by the institution’s designated liaison and may be approved at the discretion of Foundation staff. Contact the appropriate program coordinator or research@wmkeck.org with with a letter containing the following information:

Identifying information (Institution, project title, date of award)
The reasons why an extension is necessary
The extension term (from 00/00/00 to 00/00/00). In general, the Foundation will approve a grant extension term for three, six, nine or twelve months
The exact amount of unexpended grant funds and interest earned as of the date of the request for grant extension
An itemized spending plan

Please note that a no-cost extension request does not replace regular annual reporting requirements. The Foundation will keep the grantee informed of the reporting requirements and schedule if a grant extension is approved.

Questions can be directed to a Foundation Program Coordinator or

research@wmkeck.org

Grantee Responsibilities

Grantees consent to comply with the following requirements:

The entire proceeds will be used to implement the charitable purposes of the project submitted. No administrative, general, indirect or overhead expenses, or investment management fees, will be charged to this grant. No funds have been or will be paid to anyone for fundraising or public relations services rendered in obtaining the grant.
The Grantee will immediately notify the Foundation in writing, if the Grantee (a) becomes aware that the purposes for, or implementation of, this grant have become impracticable, (b) wants to terminate the project funded, (c) wants to redirect the project purpose, (d) wants to change lead personnel, or (e) removes or disciplines an investigator named in the project proposal or a subawardee institution notifies the Grantee that it has done so. If an event listed in (a)-(e) occurs, the Foundation may, among its other rights and remedies, redirect this grant or terminate this grant and require the Grantee to immediately repay the Foundation any unspent principal.
The Grantee will place all unspent funds in a separate segregated account that may not be used for any other purpose or invested in any manner that would jeopardize or impair their availability for the submitted project or for any return to the Foundation as described above.
The Grantee will submit written progress reports and a financial accounting on the earnings and expenditure of grant funds to the Foundation through the online Grantee Portal. With each report, the Grantee will upload all publications funded by the grant to the Foundation’s portal.
The Grantee will honor its offer of recognition and secure Foundation written approval before releasing any public announcement regarding the grant, referencing it in internally produced publications, or making any permanent recognition of the Foundation.
The Foundation may publish the abstract submitted by the Grantee, link to the Grantee’s website, and describe the project in Foundation publications.
The Grantee meets the eligibility requirements (including the tax eligibility requirements) outlined on the W. M. Keck Foundation’s website.
This grant agreement will be deemed to have been entered into in the County of Los Angeles, State of California; and California law will apply to the interpretation and enforcement of the grant provisions.